Terms and Conditions

By reading and continuing to use the site you agree to the following conditions of use:

Disclaimer

Kent County Council (KCC) makes every effort to ensure that the information on this website is accurate and up-to-date. However, we cannot accept responsibility for any loss or inconvenience caused by reliance on inaccurate material contained in this site.

Links to Other Sites

Certain links, including hypertext links, in our site will take you outside our site. Links are provided for your convenience and inclusion of any link does not imply endorsement or approval by KCC of the linked site, its operator or its content. We are not responsible for the content of any website outside of our site.

Copyright

All rights in the design, text, graphics and other material on our site and the selection or arrangement thereof is copyright of KCC or other third parties. Permission is granted to electronically copy and print, in hard copy, portions of our site solely for private or educational use (within the classroom), provided that no changes are made to the material and that KCC is acknowledged as the owner.

Any other use of the materials on our site (including reproduction for purposes other than noted above and alteration, modification, distribution or republication) without our prior written permission is strictly prohibited. Should you require permission for the above, please contact the owner of the site.

Privacy Policy

KCC, as the data collector, may collect any personal information from visitors to this site. This information is used only to respond to enquiries and to monitor site usage. E-mail addresses received as part of an enquiry are only retained as long as the enquiry remains open. Cookies and logging of IP addresses are used to enable KCC to monitor site traffic and repeat visitor statistics. These statistics will not include information that can be used to identify any individual. Such information is anonymous and held on a temporary basis.

By submitting your data you consent to the use of that information as set out above. Where personal data is requested through forms, such data is only used for the purpose stated on the form and will not be given or sold to any third parties. This privacy policy only covers the Kent County Council website. Kent County Council will at all times comply with the requirements of the Data Protection Act 1998.

Summary of Terms

Browser

Used to locate and display Web pages via a software application. The most popular ones are Microsoft Internet Explorer, Mozilla Firefox and Apple Safari.

Cookie

Message given to a web browser by a web server. The message is then stored by the browser in a text file called cookie.txt. Cookies are used to enable a website to 'remember' whether a user has visited the site before and possibly to store marketing information about previous visits (items bought last time, pages visited etc.). Cookies are also used to store temporary information as a user moves from page to page within a site (items in a shopping basket etc.). Such cookies are erased when the user session ends. This information is converted to number format for statistical purposes, and all information relating to the individual is erased when the user session is ended. Users can set their browser not to allow cookies to be stored in their computer. To do this, please follow the instructions provided with your web browser software.

IP Address

If you are connected to the Internet you have one, for example it may look something like this: 198.184.98.9

User Session

A user's visit to a site begins when the user first accesses any page on a given site and ends after a visitor has left that site and not revisited it within a specified amount of time (normally 20 minutes) or when the user's browser is closed.

Web Server

Delivers (serves up) web pages to your computer.

Your Right to Access Information

There are three important areas of legislation that give you a right of access to information.

They are:

Your rights under these areas of legislation are explained.

Freedom of Information Act 2000 (FOIA)

With effect from 1st January 2005, you have a legally enforceable right of access to all recorded information, which public authorities like Kent County Council hold on behalf of the Kent Biodiversity Partnership.

The Act gives you two statutory rights:

  1. To be told in writing whether or not we hold the information you have asked for, and if we do
  2. To have that information communicated to you, in the format of your choice.

Data Protection Act 1998

The Data Protection Act (DPA) applies to anyone who handles or has access to information about individuals. The DPA gives rights to the people the information is about and helps ensure that the information held on computers and in paper-based systems is managed properly.

Kent County Council is a data controller and has two main obligations under the Act; these obligations therefore also apply to any data handled by the Partnership:

  1. to notify the Information Commissioner that information about individuals is being collected, processed and held
  2. to follow the Eight Principles set out in the Act

The eight principles set out in the act is that all information about individuals should be:

  • Processed fairly and lawfully
  • Processed for limited purposes and in an appropriate way
  • Relevant and sufficient for the purpose
  • Accurate
  • Kept for as long as is necessary and no longer
  • Processed in line with individuals rights
  • Secure
  • Only transferred to other countries that have suitable data protection controls

Environmental Information Regulations 2004

Current Environmental Information Regulations (EIR) have been in force since December 1992. Changes to this legislation were made under the European Communities Act 1972 and took effect on 1st January 2005.

All public authorities that are subject to FOIA are subject to EIRs also. However, EIRs also apply to a wider range of organisations, additionally any body or person who has responsibility for the environment. EIRs therefore include private companies and partnerships with public authorities (e.g. water, energy, waste and transport).